In case you missed it: Step 1
For years I’ve been developing a framework to help me build a more intentional life. During the pandemic, I started transforming this concept into an online course. The live version of the course is currently on hold, but I decided to start sharing the content here.
In this post, we will walk through the second exercise. Step 2 moves beyond the insights of Step 1, further dividing the activities that fill up your days into what I’ve dubbed The Four Ps.
I first wrote about The Four Ps back in 2016. You don’t have to read that old post, but it goes into a bit more detail about my early experiences with the process, if you’re curious.
Here are The Four Ps and how I define them:
Productivity: A fitting term for this category might be “adulting.” It includes cyclical tasks that must be performed regularly, like paying bills, shopping for groceries, preparing meals, caring for children or other family members, participating in the paid workforce, and so on. Some of us are inclined to load up on these tasks, others less so.
Progress: This category encompasses hobbies, passion projects, and upgrades. These activities typically help you cultivate a body of knowledge, hone a skill, or produce a tangible product. This includes pursuits like writing, painting, knitting, guitar lessons, researching how to start a small business, renovating a bathroom, learning a new language, and so on. They tend to be less recurring and more linear than the Productivity tasks (and one would rarely call them “tasks”).
Peace: These activities promote quiet contemplation, presence in the moment, or devotion. This category includes activities like spiritual practices, meditation, time in nature, journaling, gratitude practices, and other actions that allow you to refocus and recharge. Other P words that work here are Pause and Perspective.
Play: These are activities you do to have fun without concern for any specific outcome other than relaxation, entertainment, and/or connection. Pamper and Pleasure are two more Ps that apply here. This category includes hanging out with friends, watching Netflix, scrolling through social media, “retail therapy” (yes, I think sustainable amounts of this are ok), getting a pedicure or massage, etc.
If you are feeling dissatisfied or out of sorts, perhaps you are doing too much of one or two of the Ps and not enough of the others. It is my firm belief that working toward a balance of The Four Ps that clicks for you can be life-changing.
Four Ps Exercise
Make sure your list from Step 1 is handy. Now, take another piece of paper (or whatever medium you prefer to use) and draw a vertical line and a horizontal line in the middle so that it’s divided it into four equal squares. Write Productivity at the top of the first square, Progress at the top of the next square, Peace in the third square and Play in the final square. (It really doesn’t matter in what order you place them.)
Take the items from your first sheet and write each one in its appropriate square. Try to find a way to note whether each item came from the Automatic or the Willpower column. You could write an A or W next to each item (whichever applies) or write the Automatics in one color and the Willpowers in another color. Maybe you write the Automatics in lowercase and the Willpowers in ALL CAPS? It’s up to you.
You don’t have to transfer every single item from Sheet 1 to Sheet 2—just the ones that take up significant chunks of time. For example, if you wrote “brush teeth” under Automatic, you could probably skip that one. You will also transfer over the Willpower items that don’t yet take up much time, but which you want or need to do more often.
Some items may fit in more than one category; do your best to limit each item to just one P. For example: I put yoga under Peace, though it could also fall under Progress. As with the first exercise, don’t get hung up on trying to be “perfect” here—if you find yourself wavering, just pick a square.
Now, look at your Four Ps: How do they compare? Do some squares have more Automatic items while others have more Willpower items?
Assess the amount of energy and time you currently dedicate to performing activities in each category. Give each category its own rating for comparison’s sake and to establish a baseline. Previously, I used numeric scales for measurement purposes. These days, I try to avoid using numbers when they aren’t necessary because they feed into my OCD tendencies.
My paid version of this course was going to have a kick-ass color-based system to give each category an “intensity” rating (shout out to my husband who was going to do the coding). For now, you can use a scale of 0-10, or a letter rating, or whatever floats your boat. Feel free to get creative!
A score at one end of your range indicates that you’re doing zero regular activities in the category; a score at the other end of the range signals that you’re performing a heavy load of tasks in the category. For most people, the high end of the scale is not the goal—in fact, it likely means you’re overloaded in the category.
Once you have assigned your ratings, ask yourself: How do I feel about the balance that my Four Ps depict? Would I like the categories to be closer in intensity?
As we move on, remember that there is no ideal recipe for The Four Ps—only the formula that best suits you.
Until next time, great work!
Ready for more? Move on to Steps 3 and 4.